Sending a Mail Shot

Once you are happy with the design, content and layout of your e-mail and have sent a preview you are probably ready to send it. It is important to double-check every aspect of the mail shot before sending as the send process cannot be stopped once started. To begin the sending process, open your mail shot and click the Send tab. This will navigate you to a page where you can choose various settings and ultimately send the mail shot.

Pre-Send Options

Under the Send tab there are several options, these are outlined below

• Forward Replies Address - Enter an address to forward replies to if you have chosen to forward replies under 'settings'.
• Link to Images - When images are linked an online reference to the image will be included in the body of your email. This will make the e-mail smaller in size and should also improve deliverability. When using this option recipients may be prompted to 'show images' when they read your e-mail.
• Include Beacon - A beacon is a small hidden image within the mailshot body that will allow Gold-Vision Connect to track and report on the number of recipients who have opened or read your email. The inclusion of the beacon is optional because some anti-spam software will look for these, hence including one may up your spam score.
• Standard Encoding or UTF8 Encoding - This setting controls whether the email will be sent using either basic ASCII (standard) encoding or alternatively in UTF8/Unicode.
  Standard Encoding. Choose this option if you are sending an email in English or most Latin-stem languages.
  Utf8 Encoding. Choose this option if you are sending an email in any language that is not Latin-stem or contains non-English language characters.
  
  
• Send Now or Schedule - You have the option of sending the mail shot immediately or alternatively sending it later on a schedule.

When you are happy with your options continue with the sending process, please see the Sending the Mail Shot section below.

Sending the Mail Shot 

To continue the sending process, click the Send button at the bottom. This will prompt you to confirm before finally processing the send request.

Please note - only the owner of the Mailshot or a Gold-Vision Connect Administrator can send a Mailshot.

Confirmation Checkboxes - There are three confirmation checkboxes on the final send screen. These must all be checked to be able to send the mailshot. Please only check the options if you agree with statements next to them.

Once the mailshot has been "sent", you will gain access to the Tracking and Reporting tabs. These will allow you to track the progress and responses to your mailshot. Please note that if you chose to "schedule" the mail shot you must wait until it has sent before gaining access to the reporting tabs.

Please Note: It may take several minutes or longer to process all recipients of your mail shot. One of the reasons for this is that some mail servers require a long wait time between initially trying to receive the email and it actually being delivered. The number of recipients in your mail shot will also affect the delivery speed.